Notary Public Melbourne Fees

John Pearce Notary Fees – Updated January 2020

John Pearce’s fees are based on the time it takes for the Notary Stamp and Signature to be applied to the relevant document/s. This is nearly always cheaper than per document fee structures. The Society of Notaries of Victoria provide a scale that you may like to compare to John’s fees listed below.

1 – 5 Minutes: $88
6 – 10 Minutes: $110
11 – 15 Minutes: $165
16 – 20 Minutes: $220

Please note that if this Office provides a fee estimate based on the information you provide, we reserve the right to charge according to the above fees for the time it actually takes to notarise your document(s).

Appointments for the notarisation of documents at either the Level 13, 200 Melbourne CBD Office or 10 Frank Street, Box Hill South can be instantly booked online.

Some documents require Apostille or Authentications from The Department of Foreign Affairs and Trade (DFAT). 

Apostille DFAT Fee: $84
Authentication DFAT Fee: $84

For more information call 03 8648 6541 or live chat / message us.

Notary Public Fee FAQ

Are your fees lower than other Notaries?

You will no doubt find that our fees are most competitive. Moreover, we are available to notarise documents 7 days a week in two convenient locations in Melbourne, namely, the Central Business District and the Eastern Suburbs (Box Hill South). Our objective is to offer our clients value for money by providing outstanding service and using our extensive experience.

Note that there is no extra cost for the provision of Notarial Services After Hours and on Weekends.

Why are the fees of other Notaries higher?

Our notarial practice is able to remain very competitive on price due to economies of scale. This means that we are able to keep our notarial services cost-effective as we have a very large client-base that regularly requires documents to be notarised. We pride ourselves on providing a value for money notarial service that allows us to quickly and efficiently notarise documents and have documentation authenticated for overseas use. By managing our costs, we have had the opportunity to use expertise to help vast numbers of clients achieve their business and personal goals with minimal outlay.

Do you charge an hourly rate or a fixed price for Notarial Services?

We endeavour to provide you with a fixed-price estimate prior to the provision of notarial services. A final estimate can only be issued once we have a full understanding of the services required, and after inspection of the documents to be notarised. The reason for this is that we need to ascertain the document’s intended use and whether it needs an Apostille or Authentication Stamp from the Department of Foreign Trade and Affairs (DFAT) before it can be used overseas. If you can outline what is specifically required, we are usually able to provide you with an immediate estimate.

Do you offer discounts to clients?

We offer a reduced price per document to clients who would like to have more than one document notarised at the same time. This reduced price reflects the time taken and the amount of work that needs to be performed for multiple documents. From time to time, we offer our valued clients specials and discounts in appreciation for their continued support.
The Council of The Society of Notaries of Victoria Inc. provides a listing of Notaries’ Fees by way of benchmark information for its members and the public. You can find the benchmark scale of fees on The Society of Notaries of Victoria website here.

How can I receive an estimate of the cost of the Notarial Services?

For an obligation-free estimate, simply contact us on 03 8648 6541 or live chat / messaging us.

A final estimate will be issued after a physical inspection of the documents and when we have a complete understanding of the services you require from our firm. Our objective is to provide an easy to understand, transparent estimate that allows you to clearly see the costs that you are likely to incur when using our notarial services. Once you have agreed to our estimate, we will be happy to proceed with providing you with the requested services.

Our firm will be able to provide with an estimate straight away if you can:

  • Clearly identify the type of document/s you would like notarised
  • Describe the intended purpose of the document/s to be notarised
  • Confirm the destination country of the document/s
  • State whether you have been advised that the document/s need an Apostille or an Authentication certificate from DFAT

Please be aware that our Notarial fees may change in accordance to your specific requirements.

How much does the Department of Foreign Affairs and Trade (DFAT) charge?

DFAT charges fees for the issuing of Apostilles and the authentication of documents. The cost is dependent on the number of documents and whether these documents are bound. Currently DFAT charges $84 for one Apostille Stamp and $84 for an Authentication Stamp.

Do you charge for travelling to a client’s office?

Our firm charges clients a travelling fee consisting of the time taken to and from the place where the notarial services are provided. This fee is in addition to the fee for notarial services but is at a lower hourly rate.

Are there any other costs that I may incur?

We supply our clients with fixed-fee estimates. These estimates will outline our fee for notarial services plus any other additional costs. These costs may include but are not limited to:

  • Filing fees (applications to the DFAT for Apostilles and Authentications
  • Postage (for lodgement with DFAT and/or foreign offices)
  • Out of pocket expenses

You can either have our firm send your documents overseas, or you may prefer to arrange your own courier to reduce additional costs associated with using our notarial services.

Which payment methods do you accept?

The accepted payment methods are cash, cheques and EFTPOS.

Do you have credit terms?

Our firm does not extend credit terms to clients. On request or completion of notarial services, payment is due via cash, cheque or merchant facility.

When can I expect to receive a Tax invoice or Receipt?

Our Administration Team will issue you with a Tax Invoice/Receipt after your appointment. Please advise our team at the time of payment if you require your Tax Invoice/Receipt to be issued to a third party.