What happens after my documents have been notarised?

What happens after your documents have been notarised is dependent on the requirements of the country in which the notarised document will be produced.

For instance, if the notarised document is to be produced in Malaysia, it can be forwarded to Malaysia with no other steps involved.  Similarly for Singapore and Hong Kong.

For most other countries, after the notarisation step there is usually at least one other step involved,  and sometimes two.

  1.  For countries that are parties to the Hague Apostille Convention, there are only two steps involved, namely the notarisation step,  and then the affixation of an Apostille stamp by the Notarial Unit of the Department of Foreign Affairs and Trade (DFAT).  The Apostille stamp or certificate certifies that the signature and seal of the Notary Public are authentic.
  2.  But if, say, the notarised document is to be produced in The People’s Republic of China or the United Arab Emirates, it will need to be taken after the notarisation to the Notarial Unit of DFAT.  DFAT will apply an Authentication stamp or certificate which certifies that the signature and seal of the Notary Public are authentic.  Then there is the requirement to take the notarised and authenticated document to the consulate of the People’s Republic of China.  In other words there are three steps involved.

In view of the above, having attended the Office of John Pearce Solicitor & Notary Public, you need to check with the Consulate or Embassy of the country in which the notarised document will be produced and enquire as to whether there are any more steps required before the notarised document will be acceptable in that country.

If there is another step(s) required after the notarisation step, the location of DFAT’s Notarial Unit is:

Australian Passport Office
Authentications Unit
Level 2, 747 Collins Street
DOCKLANDS VIC 3008

Apostille $84

Authentication $84

The Notarial Unit is open between 8:30am & 1:00pm.

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