United States Approved Notaries in Melbourne

If you are a citizen of the United States of America (U.S.A.) and require documentation notarised in Melbourne for production in the U.S.A., you are sometimes asked to have the documentation notarised by an “approved” Notary Public. The following is the letter I provide to clients to assist them in liaising with the institution in the U.S.A. which will be receiving the notarised documentation.

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TO WHOM IT MAY CONCERN

RE: HUGH JOHN PEARCE, NOTARY PUBLIC MELBOURNE

HUGH JOHN PEARCE is a practising Notary in the City of Melbourne, State of Victoria, in the Commonwealth of Australia. Notaries in Victoria, Australia are senior lawyers who, further to having been admitted as a Barrister and Solicitor of the Supreme Court of Victoria, have also been admitted as Public Notary in the same court. There are approximately 15,000 practising lawyers in the State of Victoria, Australia. Of these practising lawyers, approximately 100 are practising Notaries.

Upon admission to the Supreme Court of Victoria as a Public Notary, the newly admitted Notary is required to provide a specimen of his/her signature and official Notarial Seal to the Australian Department of Foreign Affairs and Trade (“DFAT”). This enables DFAT to apply either an Authentication stamp and seal, or an Apostille stamp and seal, to any notarised document produced on behalf of the Notary’s client to DFAT prior to production of the document in an overseas jurisdiction. In other words, the affixation of the relevant DFAT stamp and seal is confirmation that the signature and seal of the Notary on the document are authentic.

A Notary Public practising in Victoria, Australia does not have a “registration number”. Rather, the Notary’s signature and seal are the indicia of professional notarial qualifications. The Official Seal and Signature can be verified by DFAT by the affixation to the notarised document of either an Apostille stamp or an Authentication stamp, depending on the country where the document is to be produced.