A Notary Public is entitled to charge you for their time to cover any work they carry out on your behalf. By ensuring you are fully prepared when you see a Notary, you can reduce their workload and therefore reduce the amount of money their services could end up costing you.
Here are some simple things you can do before your visit in order to save some money.
Should you be seeking the services of a Notary in order to certify documents as true copies, a good way to arrive prepared and reduce the time of the consultation, is to make the copies before your appointment. It’s not uncommon for clients to assume that the copies must be made by the Notary.
In one case we had a client arrive with a lengthy document which took more than half an hour to copy and collate, before being notarised. This was all billable time and the client could’ve experienced a much quicker visit and a smaller invoice had he made the copies beforehand. Please note that if you do bring your own copies, you will still need to produce the original document.
For those who are signing on behalf of a company, the Notary will have to obtain an ASIC search before confirming you are an officer of the company. To save time and money, it is a good idea to have such a search ready for us to verify the details.
When dealing with matters of this kind, it’s always advisable to call ahead should you have any doubts as to what is required of you, and what the procedure is. Anything you can do in advance to reduce the length of the appointment could save you money. It’s even acceptable in some cases to send documents to the Notary’s office in hard copy or in email ahead of your appointment for review. This can be more time effective than leaving it until the consultation; although the time spent on the review can still be billed to the client.